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You are in: Home > 2021. 69th Edition  > Film registration > Rules and regulations > Rules & Regulations WIP Latam
Rules & Regulations WIP Latam
69th Edition - 2021
 

The San Sebastian Festival has its main offices at the following address:

FESTIVAL DE SAN SEBASTIÁN
TABAKALERA - Centro Internacional de Cultura Contemporánea
Plaza de las Cigarreras, 1, 2ª planta
20012 Donostia – San Sebastián (España)
Tel.: +34 943 481212
ssiff@sansebastianfestival.com

Detailed information can be found on the official Festival website: www.sansebastianfestival.com, which also explains how to contact the Festival and its different departments.

The Public Limited Company FESTIVAL INTERNACIONAL DE CINE DE DONOSTIA-SAN SEBASTIÁN S.A. consists in equal parts of the San Sebastian City Council, the Basque Government, the Provincial Council of Gipuzkoa and the Spanish Ministry of Culture, Education and Sport. Its chairmanship is held by the Mayor of San Sebastian. The San Sebastian Festival organisation is headed by its Director, José Luis Rebordinos.

The San Sebastian Festival is accredited by the International Federation of Film Producers Associations, F.I.A.P.F. www.fiapf.com in the “Competitive film festival” category.

The 69th edition of the San Sebastian Festival will take place in the city of San Sebastian from 17-25 September 2021.

ARTICLE 1

The San Sebastian Festival seeks to make a positive contribution to the development of the film culture and industry.

ARTICLE 2

WIP Latam is an activity for industry professionals which aims to facilitate the completion of Latin American feature films at the post-production stage and to foster their international circulation.

These works are screened for a strictly professional audience: producers, distributors, exhibitors, buyers, TV networks, technical industries, aid funds, festival programmers and institutions, in order that the aforementioned may help them to achieve completion, distribution and public exhibition.

ARTICLE 3

WIP Latam is open to feature films, fiction and no fiction, (lasting no less than 60’) mainly produced by Latin American countries and currently at the post-production stage.

ARTICLE 4

A final selection of 6 films will be chosen from the candidates submitted. The organisation reserves the right to increase this number where it deems appropriate.

The decision taken by the selection committee will be final.

ARTICLE 5

All films selected for WIP Latam will receive a certificate of participation from the San Sebastian Festival Management.

ARTICLE 6

The San Sebastian call for WIP Latam is governed by the following conditions:

  • The producers or representatives of a film can submit their entry, free of charge, by duly completing the online submission form. To do this they must previously have accepted the conditions appearing in the rules & regulations.
  • Copies accepted in the pre-selection process are: DVD, Blu-ray (zone/region 0) and/or a link.
  • Physical copies can be sent to the following address:

    FESTIVAL DE SAN SEBASTIÁN
    Departamento de Películas
    TABAKALERA - Centro Internacional de Cultura Contemporánea
    Plaza de las Cigarreras, 1, 2ª planta
    20012 Donostia – San Sebastián (España)
    Tel.: +34 943 481212
    wips@sansebastianfestival.com

    None of the material received will be returned. The envelope containing the material must be clearly labelled: “Material with no commercial value. For cultural use only”. The Festival will take no responsibility whatsoever for the delivery costs.
  • The Festival reserves the right to download films registered by means of online links for their offline viewing. Use of this download will be strictly internal and restricted to the members of the Selection Committee.
  • If the film is not in the Spanish language, it must come with Spanish, or English subtitles.
  • A cut of the film will be required for the pre-selection process. The following will not be accepted: trailers, teasers or scene compilations.

ARTICLE 7

Films selected for WIP Latam San Sebastian compete for the WIP Latam Industry Award, presented by the companies: Ad Hoc Studios, Deluxe Content Services Spain, Dolby Iberia, Láserfilm Cine y Vídeo, Nephilim Producciones, No Problem Sonido and Sherlock Films. The award consists of the post-production of a film until obtaining a DCP (Digital Cinema Package) original version subtitled in English and its distribution in Spain.

Films selected for WIP Latam also compete for the EGEDA Platino Industria Award for the best WIP Latam carrying EUR 30,000 gross, will be handed to the majority producer of the winning film.

These Awards will be revealed at the end of the event in the Industry Awards Announcement and both diplomas will be presented at the Festival Closing Gala.

ARTICLE 8

Participation in WIP Latam implies:

  • Having duly completed the online submission form, which can be found in the Industry section of the official Festival website: www.sansebastianfestival.com.
  • The undertaking, accepted by all selected films, to include the WIP Latam logo in the credits of the final copy and in all promotional material accompanying the film. The logo is available on the Festival website.
  • Acceptance of the WIP Latam Industry Award by the producers or representatives of the winning film.
  • Not including the film in VoD platforms with the exception of cases where their use is strictly professional and has restricted access.
  • Once the film has been selected, the copy submitted for screening at the San Sebastian Film Festival cannot be of a lenght greater than the double of the lenght submitted for pre-selection.

ARTICLE 9

Once a film has received an official invitation from the Festival Director, the producers or representatives of the selected films must confirm their attendance by duly updating, completing the online submission form no later than 5 August 2021.

The Festival will recognise the person who signs this confirmation as the sole representative in negotiating all aspects related to participation of the film in the event and as the sole responsible as opposed to other companies or individuals to have participated in producing the film.

Confirmation by the producers or representatives of the selected film means that they cannot withdraw their film from the programme and that they irrevocably accept all regulations established by the Festival Management.

ARTICLE 10

The invitation made to each film selected by the San Sebastian Festival will remain strictly confidential between the Festival Management and the producers or representatives of the invited film until such time as the Festival decides to make an official announcement in this regard.

The complete San Sebastian Festival programme and all screening times are exclusively decided by the Festival Management Committee.

ARTICLE 11

The producers of the selected projects undertake to confirm their presence and that of the film’s director during the event dates.

ARTICLE 12

The documentation required by the Festival for its press releases, official catalogues and website will be extracted from the online submission form, which must be duly completed no later than 5 August 2021.

ARTICLE 13

The producers or representatives of the invited films must send the selected copies to be screened at the Festival before September the 10th to the following address:

FESTIVAL DE SAN SEBASTIÁN
Departamento de Industria – WIP Latam
TABAKALERA - Centro Internacional de Cultura Contemporánea
Plaza de las Cigarreras, 1, 2ª planta
20012 Donostia – San Sebastián (España)
Tel.: +34 943 481212
wips@sansebastianfestival.com

The format accepted for works participating in WIP Latam is exclusively DCP. DCPs must have been previously viewed and approved by the producer/ distributor.

The management of Version Files, the addition of headers, the generation of additional DCPs etc., are not part of the Festival responsibilities; given the enormous amount of materials it has to manage, the Festival cannot guarantee that this kind of rectifications can be carried out.

If necessary, the Festival Technical Department will send the server certificate to the producers or representatives of the film in addition to the coordinates for receiving the KDM (Key Delivery Message).

ARTICLE 14

The copies must be submitted in their original language version; if the original version is Spanish, they must be submitted with English subtitles and if it is another language, with Spanish or English subtitles.

The cost of subtitling the copy will be the responsibility of the film producers or representatives.

The Festival will provide, and cover the cost of, electronic subtitling additional to the Spanish or English for films in an original language other than the aforementioned and which are submitted with subtitles in one of these languages. To do this, the Festival must receive a list of subtitles for the film in English or Spanish (as appropriate), in .srt or .stl format, with their timecodes and a link (downloadable) or DVD copy.

The screening of this electronic subtitling will be carried out by the subtitling company hired for this purpose by the Festival.

ARTICLE 15

The Festival Management reserves the right to reject copies found during control by its Technical Department to be unsuitable for screening. In the event of irregularities in the copies, the Festival Management will issue the film owners or representatives with the corresponding technical report.

The transport and insurance costs of the copies of selected films will be paid by the participant until their arrival at the Festival offices or at the premises of its customs agent.

The San Sebastian Festival will insure the copies from the moment of their arrival at the Festival offices or at the premises of its customs agent, until such time as they are returned.

If the film format is DCP, the cost of generating KDMs will also be the responsibility of the producers or representatives of the film.

The cost of returning films selected for WIP Latam will be paid by the participant. Returns will be made when all of the films selected in WIP Latam have been screened.

ARTICLE 16

The organisers reserve the right to make selection proposals, within their respective programmes, as regards films which have participated in WIP Latam.

ARTICLE 17

Accredited industry professionals attending the Festival will receive special attention by the Industry Department. Here, a team of professionals will provide them with all possible means to
facilitate their work.

ARTICLE 18

In the event of disagreement (related to organisation or running of the event) or failure to comply with these rules and regulations, the Festival Management reserves the right to the final decision based on the F.I.A.P.F. regulations for international film festivals.

In the event of discrepancy in the interpretation of these rules and regulations, the Spanish version will apply.

All doubts arising from the interpretation of these rules and regulations will be solved by the San Sebastian Festival Management.

 

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